Shared Services Accounting Clerk

Diocese of Sacramento
Employment Type
Full Time

As a member of the staff of the School Department and under the supervision of the Shared Services Accounting Manager, the Accounting Clerk is responsible for the following tasks:

Tuition Management

 Record cash receipts in the general ledger using information from the FACTS tuition management system, which also serves as each school’s accounts receivable subsidiary ledger

 Assist schools in maintenance of the FACTS tuition management system

 Prepare updates for principal of uncollected accounts receivable

 Perform month-end accounts receivable and tuition revenue reconciliation procedures

 Maintain master tuition schedule for each school and confirm that students in the SchoolSpeak information system are also in the FACTS tuition management system


Accounts Payable

 Process vendor invoices and prepare checks for principal signature

 Facilitate mailing of vendor invoices and checks to and from schools

 Perform month-end reconciliation procedures as needed

 Prepare annual Form 1099 for vendors


Payroll and Benefits

 Obtain and gather applicable payroll information (e.g., time sheets, teacher contracts, etc.)

 Calculate employee benefit withholdings for payroll processing

 Compute wages and withholdings and process payroll through ADP and enter into accounting software

 Communicate employee benefit options to principals for distribution to school employees and assist with annual employee benefit elections

 Entry of monthly benefit billings from RETA Trust and review of billings for accuracy.


General Ledger and Financial Statements

 Prepare monthly journal entries using the accrual method of accounting

 Reconcile bank accounts and other general ledger accounts on a near daily basis

 Assist the Shared Services Accounting Manager in the preparation of monthly financial statements (e.g., income statement, balance sheet, forecast) for distribution to stakeholders

 Assist the Shared Services Accounting Manager in the preparation of each school’s annual budget

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